The standard One Day Wedding Company package includes:
An event manager for eight hours on your wedding day – plus the meetings and conversations in the lead up to the day. While we are called The One Day Wedding Company and do event manage on the day of your wedding, we are across your plans and suppliers in the lead up to the wedding, resulting in an affordable, effective and efficient service. We also offer tailored packages, which can include additional hours if required, or an extra pair of hands.
When you engage us can vary – some couples get us in from the very beginning, while others contact us in the last few weeks before the wedding. Both work, as we can quickly come up to speed on your plans, and roll them out on the day.
The proposal – This is obligation-free (usually a coffee) and a good chance for couples to hear about our proposal and service offering. Here, we can discuss your wedding plans, and where we can help. It’s important for the couple to be sure they want to work with us. We find this time useful if you do end up engaging our services.
The engagement – If you do end up engaging The One Day Wedding Company, we will meet up again to discuss your suppliers and how you want the day to run. Ideally we would meet at your venue, so we can walk through the plan in the real setting and talk to the venue management to ensure everyone is on the same page. Equally, we will call your venue to discuss the plan if meeting at the venue is too difficult.
Your suppliers – Your suppliers are key to making your wedding a success. As part of our meeting, we will discuss all the suppliers you have engaged – like your florist, catering, cake-makers, DJs and so on. We have a long list of suppliers we can recommend, so will happily share these with you if needed.
The schedule – We also spend a significant amount of time working on your wedding day schedule and the timings you need to keep to throughout the day. From the very start – for instance, when your hair and makeup has to be done, when and where the florist needs to do their flower drops, and the arrival times and locations required of your photographer – all the way through to when your guests will depart, and everything in between – like your aisle song, breaks between the ceremony and reception, to where you need the cake set up! Having your planned timings and supplier information in a detailed run sheet is essential for everyone.
Back and forth – As the wedding gets closer, we will be in touch and you can contact us over the phone or by email. We know plans change, so we are there to adjust anything as required.
The big day – On your wedding day, you will have one of our experienced event managers working for you for eight hours. How you use these eight hours is flexible. On your wedding day, your event manager will arrive at the venue/s a few hours prior to guests arriving.
Before the wedding – We set up everything the couple has prepared and has been discussed in the lead up. This will change from wedding to wedding, but can include: distributing wedding booklets, arranging place cards and seating plans, displaying guest books, menus and blackboards, dispersing wedding favours, setting up the wishing well, gift tables and cake stand, arranging bathroom accessories and so on. Importantly, we are the point of contact for your suppliers and vendors, and ensure they are arriving and setting up as agreed.
The ceremony – Our events managers are always well presented and, in an understated way, will be at your wedding venue to greet the groom and groomsmen, coordinate the bride’s arrival and manage the music. We will assist the bridal party with timing as they walk down the aisle, and fade the music as the bride meets the groom at the end of the aisle. We know when you need the music played again throughout the ceremony and as you leave the venue as a married couple. We also help with coordinating your guests post-ceremony, like get everyone together for a photo.
The reception – Our main role at your reception is to coordinate timings. We ensure the MC knows the proceedings and when and where to speak – as well as all speakers over the evening. Again, we coordinate the music required throughout the night, for instance, as you enter the reception or have your first dance.
We ensure all the little (but important) things happen – like reminding the catering team to check for top-ups, spotting areas where guests are not getting served, or reminding the MC to ask everyone to sign the guest book.